Module
Sourcing & RFQ
Quotes side by side with the landed cost, the lead time and the supplier's record beside each — and the award with its reason kept.
Watch demo
Three quotes in a spreadsheet. The buyer picks one. By March, nobody remembers why.
The running product, filmed as it works — every number on screen was computed live while the camera was rolling. The voice names no number, so a re-recording can never contradict the screen.
What it produces
- An RFQ raised from a requisition or for any material, with the required date and the quote deadline
- Every quote compared: landed unit cost (price + freight + duty), lead time against the required date, MOQ, validity
- Against the last price paid and against each other, with the supplier's OTIF, rejects, risk band and contract beside it
- The lowest feasible landed cost named as the recommendation — never awarded automatically
- The award as a named person's act with the reason, audited, raising the draft purchase order in one step
- L1, L2, L3 approval before an RFQ is issued — roles, in order, a note to reject, every decision audited
- L1, L2, L3 on landed price with the rank on terms and on lead time beside each quote
- The RFQ mailed to the suppliers you pick, with a reply-by date, each delivery recorded — a supplier without an email on the master is refused by name
A worked example
RFQ-00014 Polymer granulate 12 t — 3 quotes, recommended Harbright Polymers at 118.40 landed, saves 31,200 vs last paid
Harbright Polymers 112 + 4 freight + 2% duty = 118.40 · 18 d lead, 9 d slack · OTIF 94% · contract SC-2024-011
Polymer Co 109 + 6 freight + 2% duty = 117.30 · lead time 35 d misses the required date by 8 days
Chem Traders 121 · quote expired 2026-08-30 · rejects 4.1% on past receipts
awarded to Harbright Polymers by P. Nair — recommended; PO-RFQ-00003 raised
Illustrative numbers. On your tenant the same page shows yours.
Why it is hard
The part that is not a report.
A buyer compares three quotes in a spreadsheet, picks one, and the reason is gone by the next audit. This holds the RFQ and the quotes, does the arithmetic — price plus freight plus duty, lead time against the date the plant needs it, the last price paid — puts the supplier's delivery and quality record beside each, and records the award as a person's act with its reason.
Opened by the procurement lead, the supply chain manager and the planner — what each of them sees first.
Said before you ask
What we don’t do.
SIAARU decides from your records and nothing else. It carries no copy of the world’s data, states no number your systems have not, and acts in nobody’s name. Where your data does not support an answer, it says so by name rather than producing a confident one — which is the whole reason a decision taken on it holds up later.
Quotes are recorded as received — imported or typed — and the comparison is arithmetic over them. No rate between currencies is assumed, so a mixed-currency event compares within each currency rather than converting at a rate nobody agreed. Quotes come back by mail and are imported; a supplier portal is not part of this release. The RFQ itself is mailed from here to the suppliers you pick, with every delivery recorded, and the demonstration organization records that mail without sending it — SIAARU does not write to somebody else’s suppliers.
Where this sits
One of 36 modules, on one engine.
Sourcing & RFQ reads the same reconciled data as everything else SIAARU runs — connected read-only to your ERP, scored on the way in, measured in SQL. How that engine works is a page of its own. The other 35 modules, each with the state it is really in and the reason where it is not switched on, are on the module list; what this one costs, and what it costs beside the rest, is on the pricing page.